Organize an event
Do you want to organize an activity or event? You often need a permit for this. In addition to permission to organize something somewhere, you often also need exemptions for serving alcohol or fire-safe use of a tent, for example.
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The municipality is responsible for safety at most events. Sometimes an “Event Permit Application” is required to ensure that the organizer conducts the event in a responsible manner.
Organize an event
An “event” is defined as: any entertainment activity open to the public.
No event permit is required for a small event. You also do not need to file a notification for this.
By “ ” (small event) , we mean a one-day event in which:
- the number of attendees does not exceed 200 persons;
- the activities take place between 7:00 a.m. and midnight;
- no amplified music is played during the event between 11:00 p.m. and 9:00 a.m.,
- the activities do not take place on the roadway, bicycle path, or parking lot, nor do they otherwise obstruct traffic or emergency services; and
- A maximum of one inflatable cushion may be placed, and for the rest:
- only small objects with a surface area of less than 10 square meters per object, with a maximum total surface area of 50 square meters per street; or
- A single tent will be set up that meets fire safety requirements and in which no more than 50 people are present at any one time.
When do you need an event permit?
- If your event does not meet the Requirements a “small event,” you must apply for a permit. You can use the application form and event plan for this purpose.
In addition to that event permit, you often need permits and/or exemptions for such things as serving alcohol, holding a game of chance or fire-safe use of a tent.
By events we mean: all publicly accessible activities of entertainment. Examples include concerts, competitions, circuses, parties and fairs. A permit may also be required for a private party on or near the road.
What information should you submit with the application?
When applying for an event permit, you will need to provide various documents. For example:
- A situational drawing showing the tent and/or structure, in relation to other immediately adjacent properties;
- a floor plan of the tent or building, showing such things as emergency exits, fire extinguishers, and so on.
(A comprehensive checklist is included with the event permit application form).
When should you submit the application?
An application for an event permit must be submitted at least eight weeks prior to the start of the event.
Sometimes the municipality needs a lot of time to coordinate with police, fire department and possibly other organizations. Therefore, submit your event permit application well in advance.
Do you always get a permit?
We may deny a permit and/or waiver in the interest of:
- public order;
- public safety;
- public health;
- environmental protection.
Traffic controllers may be deployed at both licensed and unlicensed events. To do so, they must first complete an online course. Upon successful completion, they will receive a personal certification of training.
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Download application forms and additional information below.
- Read aloud Application for a Gaming License with ReadSpeaker docReader
- Read Road closures and traffic diversions with ReadSpeaker docReader
- Read aloud Traffic controller information with ReadSpeaker docReader
- Read Script with ReadSpeaker docReader
- Read aloud Sound standard with ReadSpeaker docReader
Downloading and opening a document
- You can open a docx file in various document readers, such as OpenOffice.org.
- You can open a PDF file in various PDF readers, such as Adobe Reader.
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Still have questions? Please contact the Public Center
