Letter writing

If you want to raise an important question or issue, you can send a letter or email to the City Council.

Please send this letter to the attention of the Municipal Clerk’s Office. That way the letter will reach all council members or be placed on the council agenda as an incoming letter. If you have already had contact with an Alderman or official on a particular issue, please mention this in your letter.

Your letter is public

Please realize that your letter is in principle public when addressed in writing to the City Council. The letter will appear on the public list of documents received for the City Council meeting. The list of received documents only shows who the sender is and what the letter is about. If you object to your name appearing on this public list, please indicate this. It is also good to know that your letter can be requested by a citizen or an authority. Also, in any requested documents, only the name of the sender and the content will be available for consultation.

A letter to the council is further processed, depending on the subject, by the mayor and aldermen or by the council. You will always receive an acknowledgement of receipt indicating the procedure for handling your letter.